Alberta Combat Sports Association (ACSA)

Effective Date: February 1, 2026
Last Updated: March 30, 2026

1. Introduction

The Alberta Combat Sports Association (“ACSA”, “we”, “us”, or “our”) is committed to protecting the privacy of our members, athletes, coaches, officials, and website users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable Canadian privacy laws.
By using our website (https://www.albertacombatsports.ca/) or engaging with our services, you consent to the practices described in this policy.

2. Information We Collect

We may collect personal information in the following ways:
a. Information You Provide

• Name, email address, phone number

• Date of birth and gender (for competition eligibility)

• Gym affiliation and coaching information

• Medical and emergency contact information (for sanctioned events)

• Payment and registration details

b. Automatically Collected Information

• IP address

• Browser type and device information

• Website usage data (pages visited, time spent, etc.)

c. Event & Membership Data

• Competition records and rankings

• Membership status and participation history
   

3. How We Use Your Information

We use personal information for the following purposes:

• To register and manage memberships

• To organize and sanction events

• To ensure athlete safety and eligibility

• To maintain official records and rankings

• To communicate updates, events, and opportunities

• To improve our website, services, and user experience

We only collect and use information for purposes that a reasonable person would consider appropriate

4. Consent

ACSA collects, uses, and discloses personal information with your knowledge and consent, except where permitted or required by law.
You may withdraw your consent at any time, subject to legal or contractual restrictions.

5. Disclosure of Information

We may share your information with:

• Event promoters and sanctioned partners

• Coaches, gyms, and officials within the ACSA network

• Medical personnel for event safety purposes

• Service providers assisting with operations (e.g., payment processors)

We do not sell personal information to third parties.

6. Data Security

ACSA implements reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, loss, or misuse.
While we take security seriously, no system can guarantee absolute security.

7. Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law.

8. Your Rights

Under applicable privacy laws, you have the right to:

• Request access to your personal information

• Request correction of inaccurate or incomplete data

• Withdraw consent for certain uses

• File a complaint with the appropriate privacy authority
   

9. Cookies & Website Tracking

Our website may use cookies and similar technologies to enhance user experience and analyze site traffic. You can modify your browser settings to disable cookies if preferred.

10. Third-Party Links

Our website may contain links to third-party websites. ACSA is not responsible for the privacy practices of those external sites.

11. Privacy Breaches

In the event of a data breach posing a real risk of significant harm, ACSA will take appropriate steps, including notifying affected individuals and relevant authorities, as required by law

12. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated effective date.